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SSRC Board Meeting January 2013

Board Meeting                                                                       1/13/13 – Lazy Toad

Attendance :  Brad Rhoden, Marla Rhoden, Norma Weiser, Jared Durall, Mary Anne Durall, Jack Galan, Mitch Phariss, Becky Arensdorf

Meeting minutes

The minutes were posted to the website. Everyone present had the opportunity to read. There were no suggested revisions or additions. The minutes were accepted

Topeka to Auburn

Moving forward all race entries of the 2013 Topeka to Auburn will be at $60.00 Packet pickup at Gribble’s  on Thursday 11 – 8, Friday 11 – 5, packets (M or L), entry forms, bib numbers, bib tags, alpha entrant list, registration supplies, add bib tags as people register

Master Pieces went from 6 publications to 4 publications per year. As a result, one of our ads didn’t get published. We will be refunded the cost of the ad.

Discussed setup at Fairlawn Plaza - Friday after 5 pm. Material will then be taken and set up Friday evening near the entrance of the Lazy Toad. The selling price of the items were also discussed.

Tables for packet pickup/registration and pasta dinner/volunteer check-in

Sgt Jeff Whisler will have the TPD handle setup and removal of the barricades from the roadway.

Plans are in place to sell extra gloves, caps, socks, and sweatshirts on race day

Registration volunteers working as course marshals also will need to leave registration by 10:30

Parking – insure parking spaces are left open along west side FP for customers, save spaces for announcer and timer, bag transport vehicles backed to west doors, runners & volunteers to park south of Eagle and large lot north of Fairlawn Plaza, no control of parking along side streets. Cone off three locations south of the starting line.

Restrooms – Lazy Toad will make their restrooms available no later than 10 AM,  we provide toilet paper

Bag transport – near west door, extra plastic bags, markers, bags taken into school hallway. We plan to use Great Clips for runners who forgot to bring a bag.

Vivian to coordinate Fairlawn Plaza cleanup – break down boxes and remove all trash, transport all p/p & registration supplies, extra packets, etc. to Auburn Grade School, make sure timer get extra bib tags, money?

Brad will contact Auburn contact – Police Chief, Jared will reach out to the Community Center contact. There is still a question about the massage therapist. No one is yet to commit.

Currently  170 – 180 have indicated they will utilize bus transport. 3 buses, busing for runners only, call designated person at registration when a bus leaves Auburn

Parking – weather will dictate parking in field off of 85th, signing as needed, volunteer parking at finish. It should be ok to park in the grass as precipitation doesn’t appear to be a factor this year.

Course setup – insure mile flags, direction & caution signs are in place, insure Fairlawn is coned at appropriate time, insure course marshals are visible with vests at their locations at 10:40, sag vehicles will pick up vests separating SSG vest and our vests and take to grade school

Finish setup – finish line structure, pop-up for medical, heater, small table for clock, cones, chairs?

Aid stations – at least two vests at each aid station, all materials at designated locations before the start, adequate water and Gatorade, jugs, cups, trash bags, tables; instruct aid station volunteers where to take everything after they are done. Dr Messmer requested a cooler with ice, Jared will provide.

Race start – announcements for BJ, barricades in place (TPD), adhere to TPD race guidelines,  Jeff Curly to transport start clock to finish

Finish line – oversee finish area wearing vests, hand out medals, chocolate milk, water?, provide directions, transport results printouts to grade school

Post-race – table for food, water and Gatorade (restocked from aid stations), tally runners & volunteers eating pancakes, all drinks at pancake feed provided, Ashley Hauschel coordinating pancake feed; massage?

Results – post results periodically in school hallway, age grade masters, separate age graded list and age group list to post, post 2012 Honor Roll achievements, individual printout kiosk?

Awards ceremony – 1:30 pm race awards (Brad, Becky, Mary Anne, Marla), gift certificates & coasters for winners, coasters for age group awards at least 3 deep

Cleanup after awards – restrooms, classrooms, cafeteria, hallways, etc.

Checks for BJ, Dick, school; ask for invoice from Heartland Timing

Brad requested everyone to provide thoughts and comments during the next meeting, and stress the importance of a good post race discussion.

Next meeting on 2/10 at Bakers Dozen.

Mitch Phariss

2017 Members

Dave, Alexa, Nadia Alden
Michelle Andrew
Miguel Arellano
Adam & Becky Arensdofr
Tom & Joleen Arnhold
Mike BakerNatasha Bangel
Stacie Baquero
Virginia Barnes
John & Lila Bartel
Katie Baylie
Ivan, Zach, Brianna Beach
Matt Benaka
Megan Bergquist
John & Lettitia Bernard
George Bernheimer
Bre Berroth
Lana & Bob Best
Lynette Biehler
Holly Blick
Ben Bradshaw
Kevin Brown
Anthony Bryan
Steven Buckley
Brian, Amanda, Tyler Budden
Nick Buek
Jacob Bull
David Burgoon
Suzanne Burris
Michelle Carson
Rudy Chavez
Debra Christian
Nick Clair
Brad & Pam Clark
Scott & Rebecca Cole
Andrew Connery
Scott Cook
Chris Cozadd
Cassie Criger
Christine Cunningham
Reagan Cussimanio
Mandy Davis
De La Pena-Goldsmith, Lizette
Kathleen Deeter
Rick Deibert
Heiko Detlefsen
Joshua Devlin
Sarah & Daniel Dodson
Robert Downing
Mary Anne & Jared Durall
Tom Eck
Jonathan Edralin
Jim & Ethel Edwards
Patrick Eldringhoff
Joseph Eldringhoff
Mark Elliott
Michael Erwin
Taylor Evans
Larry Everly
Neal & Karen Farron
Heather Fay
Dana Ferrell
Vince & Leanne Finney
Mark Fisher
Jim & Susan Fitzgerald/Botkin
Lloyd, Lisa & Rebecca Fleming/Johnston
Casey Ford
Alisha Francis
Todd & Brandi Gaddis
Jack Galan
J.C. Garcia
Mimi Gardner
Shaun Gardner
Marty & Julie Garren
Jane and Russell Greene
Garry Gribbles - Tom Truhsdale
Garry Gribbles - Steve Sell
Garry Gribbles - Mckensie Bevins
Garry Gribbles - Cassie
Garry Gribbles - Monica Schragg
Garry Gribbles - Joe Schragg
Greg Gaul
Larry & Elaine Gill
Angie Gleason
Artie Gonzales
Dreher Goodrich
Justin & Leslie Gordon
Kelley Gorman
Lindsay Gress
James & Linda Griffin
Cathy Grisham
Rocco (Edmund) Gutierrez
Cheryl Haefele
Ryan Haefke
Ryan Hahn
Roger Hambold
Richard Harmon
Micah and Meagan Hawkinson
Irene Haws
Kristen Hearrell
Marcia Henderson
Kiley Hickock
Misty Hight
Denis Hill
Scott Hirschi
Laura Hoerman
Ralph & Kay Howard
Dale Hubbell
Chelsey Huddleston
Karla Huffman
Al Hunt
Sarah Hunter
Jeff Huss
Patty Hylton
Doug & Dorthy IIiff
Steve Ingersoll
Matthew Ishkanian
Dan & Tracie Inman
Michael Jamison
Mark, Jody, Sterling, Chase Johnson
Bo Jones
Lezlee, David Kylie, Allie Jones
Tracy, Peter, Morgan, Tyler Jones
Alicia Julian
Andrew & Rachel Kapp
Kim Keen
Larry Kietzman
Jamie Kim
Karin Kingsley
Ashley Koch
Kevin Kulm
Daniel Kurtz
Dan Lara
Clay Lang
Dennis Lawlor
Myron & Tandy Leinwetter
Tom, Karen & Ava Lemon
Jan W Leuenberger
Jason, Glenn & Glenn Lewis
Rebaecca Litvak
Laura Liggatt
Phillip Livingston and Eun Jin Kim
Jaclyn Long
Cassie Madden
Jamie Mauer
Robert, Glenda Michaela McCanliss
Jill McCartney
Dan McCollum
Steve McGaughey
Nancy McKenzie
Candi Meerpohl
Elijah Mendez
Abby Moore
Richard Morgan
Lisa Mortiz
Heather Morrison
Justin & Vanessa Moss (Steinroetter)
Hunter Munns
Tracie Neill
Dave Newbery
LeTiffany Obozele
Tim & Meredith Owen
Thomas Ortiz
Dwight Parman
Rachel, Dave, James, Matthew Peck
Nancy Perth
Greg, Kelly, Shelby, Quinn, Carley Pert
Tamara Peterson (Miller)
Abi Phelps
Claire Phillips
Shane Plemons
Gary Pratt
Jim & Jan Price
Tony Rake
Jory Reedy
The Regnier Family
Brad & Marla Rhoden
Bethany Richardson
Brent, Luke, Isaiah, Rebekah, Gabe Roper
Angela Roberson
Lesa Roberts and Rick Beattie
Michael Robins
Ashley Robinson-Evans
Maria Rodriguez
Margie Rogers
Vickie Rogers and Dan Rethman
Donna Romans
Yana Ross
Brent, Luke, Isaiah, Rebekah, Gabe Roper
Kjrsten Ruch
Elena Rusche
Sean Rutter
Andy Sample
David Sanchez
Suzanne Sawyer-Burris
Tanya Scott
Jacob & Sheena Schmidtlein
Tim Schmitz
Peg Schultz
Spencer Share
Bobbi Shinn
Debbie Simecka
Monica Smith
Eric & Vicki Smith
Rashawn Smith
Robert, Nici, Angelica Soria
Doug & Kathy Stacken
Lon Stanton
Charles & Christine Steinkuehler
Scott Steward
Ken Stone
Ronald & Linda Strader
Iradj Stroble
Liatris Studer
Vossler and Lynette Stueve
Steve Stumbaugh
Thad Sullivan
Michelle Terry
Kristen Thiessen
Barb, Leigha, Ron Thomas
Josh & Jacquelyn Thompson
Ken/Jan Tillery/Escola
Tammy Tipton
Bill & Reagan Tofflemire
Kelly Tosh
Kermit Trout
Scott Umsheide
Roger Underwood
Sarah Vincent
Vicki Vossler & Lynette Steuve
James Wabaunsee
Bill, Brenda, Emily, Billy, Abby, and Sophie Wagemaker
Joe Wagenblast
Paul, Tracy & Marissa Wagner
Vicky Walters
Jarod Waltner
TaNiqua Ward
Deanna Warner
Israel Wasserstein
Joshua and Skyler Watson
Les Watson
Monte Weathers
Jane Weiler
Frank Weinhold
Norma Weiser
Bob & Sharon Wenger
Becky Wessel
Kathi West and Sue Hamlin
Rosemary, Les, Rosalie Wilkerson
Don, Kim Erin Wilson
Jackie Williams
Tim Willingham
Sara Wood
Nick Xidis
Bryan Yowell
Jason & Katie Yuhasz

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