SSRC Board Meeting Minutes, October, 2011
SSRC Board Meeting, Oct 2011
7 p.m. Bakers Dozen
Attendees: Brad, Marla, Norma, Jared, Mary Anne, Justin, Paul, Becky
Race director meeting:
Discussion on event, new races being planned by Tim Owen with a Jazz theme and another with the
running store called the Wannamaker mile. Tentative schedule for next meeting is Feb 2012
Upcoming runs and events:
Norma will send Bryan a list of races. Pleasant hills, Eskridge, run with faith, tails on the trails, MKA
Rescue Run, Girls on the run, Polar Express (Tentative).
Reporting on timing fees and paid invoices.
Race Passports and membership form:
We are going to expand our membership form to include volunteer opportunities to try and increase
participation in club supported events. We will also update passports so that our reward program
recognizes individuals who volunteer to help with the events.
For 2011 race passports we settled on what we wanted to offer for reward items; they will include a
sunflower striders License plat tag and Nike sling bag.
Address file was updated and sent out.
Becky had enough stories. Discussed how many we should print. We can probably limit the print to 200
for now and revisit the number in the new year once membership renewal has taken place.
Next Club Events:
Thanksgiving run – Lake Sherwood is booked
New Years – Brad to follow up with the Bakers
Paul mentioned Western Associates would be at a resource fair at Washburn on October 13th. He
encouraged others to attend.
Mary Anne to follow up with Bryan regarding setting up a Web page for volunteers to sign up for events.
Topeka to auburn:
Wrapped up the details regarding the gift for this year and agreed we would order 350. The shirts will be
passed out to preregistered finishers at the school. Volunteers will need to be recruited for this.
We will also order shirts and socks
Brad will order Bibs and would like to do custom bib this year with event name and a watermark.
Discussed printing brochures. Mary Anne to check with her print shop - white paper and purple lettering –
other wise use same method as last year.
Brad asked Mary Anne to do a letter to invite last year’s winners back. (comp entries)
Mary Anne to send Crown an email and order 375 medals
Brad reported we have awards from the running store.
Volunteer report - We need to confirm that John will still to course set up. We need to adapt the finish line
to we provide shelter for the teams staffing the finish line. The Ladie3s associated with Running Free will
take an aid station. So will High and West.
All other tasks are on track.
Brad mentioned that this year is our last year for certification of the course. We will need to get the course
re-certified in 2012 for the 2013 event.
Next Meeting November 12th- Bakers Dozen 7p.m.