SSRC Board Meeting Minutes, November 2011
SSRC Board Meeting, Nov 2011
7 p.m. Bakers Dozen
Attendees: Brad, Marla, Norma, Jared, Mary Anne, Justin, Paul, Becky
Upcoming runs and events:
Norma will send Bryan a list of races. MKA Rescue Run, Girls on the run, Polar Express (Tentative).
Race Passports and membership form:
We are going to expand our membership form to include volunteer opportunities to try and increase participation in club supported events. We will also update passports so that our reward program recognizes individuals who volunteer to help with the events.
For 2011 race passports we settled on what we wanted to offer for reward items; they will include a sunflower striders License plat tag, gloves, a gift cert.
Address file was updated and sent out. Discussed doing color photo for the month. Have lots of articles. Discussed how many we should print. We can probably limit the print to 200 for now and revisit the number in the new year once membership renewal has taken place.
Updating form. We need to consider adding additional information to our forms. Discuss further post T2A for 2012.
Race Passports need to be revamped for 2012
Next Club Events:
Thanksgiving run – Lake Sherwood is booked
- MA and Jared will bring staples
- Cans for lets help
- Donation for Christmas family
New Years – The Edwards
Topeka to auburn:
Entry forms are mailed (900)
Justin and Norma will be tracking entries
Age group awards – Becky was going to try and find Runners World background. Becky will also do certificates.
Wrapped up the details regarding the gift for this year and agreed we would order 375. They will be passed out to preregistered finishers at the school. Volunteers will need to be recruited for this.
Jared to contact EMT’s
Paul has Bussing in place
Mary Anne did letter to invite last year’s winners back. (comp entries)
Volunteer report - Confirmed that John will still to course set up. We need to adapt the finish line to we provide shelter for the teams staffing the finish line. The Ladies associated with Running Free will take an aid station. So will High and West.
All other tasks are on track.
Brad mentioned that this year is our last year for certification of the course. We will need to get the course re-certified in 2012 for the 2013 event.
MA to make Updates to Participant instructions
Next Meeting Dec 11th- Bakers Dozen 7p.m.