SSRC Board Meeting Minutes, December 2011
SSRC Board Meeting, Dec 2011
7 p.m. Bakers Dozen
Attendees: Brad, Marla, Norma, Jared, Mary Anne, Paul, Becky
Need to complete RRCA insurance registration list. MA to get a list to Brad based on the format the RRCA provided.
Race Passports need to be revamped for 2012. 2011 passports need to be turned in by January 1.
Renewals are due and should be tracked separately from T2A
Next Club Events:
New Year Day– The Edwards 8 am start.
Promotions at Gribbles Dec 29th – Striders Day get 25% off
Promotions at Gribbles Jan 4th – Breath Thermal wear test, 25% discount
Norma to bring comprehensive list of races to next meeting
Topeka to auburn:
Entry forms need 100 for Gribbles
Registration – continue to track source
Give away items – Discussed sweatshirts and process for distribution as well labeling bibs so volunteers can see. We will not allow exchanges until the end of the event.
Age Group Awards – Becky and Jared estimates to cost about $700
Finishers photo – at finish line, 5x7 w/easel frame only is bib number is visible
Volunteers – in progress
Emergency – Dr Messmer will be at finish line. Still looking for EMT’s on course
Supplies – same as last year, look to see if we can do bottled water at finish (MA)
Contacts: Justin, Jared and Paul have been contacting police, and Auburn groups.
Registration – Thursday and Friday at Gribbles, Sat at Fairlawn. Becky will follow up with Fairlawn on space.
Course Markings – completed
Announcer – BJ is set to support, so is Dick Ross. Both are confirmed.
Signing – Becky and Paul to review. Becky to make a Red Cross sign.
Keep Bibs and Packets separate at registration
Instruction sheet – update and add a page for wearing bibs
Comp entries – Brad was approached to provide a number of individuals with comped entries. Consensus was to limit the use of comped entries.
Meeting January 1st - Brads house to T2A prep only.