September 12, 2010
Sunflower Striders Board Meeting Minutes
September 12, 2010 Meeting Minutes.
Attendees: Norma, Jared, Mary Anne, Becky, Brad, Marla, Hunter, Paul
Labor Your Legs Recap
- Next year- event will be at the same location – shelter house
- Send thank you to the McGirrs for Pancakes (Becky)
- Make sure we get receipts to Hunter
- Things to improve on for next year
- Make it one distance
- Don’t stress distance perhaps mark multi distances and people can pick
- Stress that it is not a race but a fun run
- Post signs for restrooms
- Over 150 waivers some with multiple names
- Review supplies MA will inventory supplies at Durall’s (plates are probably low)
- Becky and Hunter took pictures at event and will get those posted on web site and in newsletter
Kids and Family trail runs on Tuesday nights (Hunter)
· First run had 6 kids and 10 adults participate
· Lana will send out notice in e-mail
· Add to Web site - Newsletter
· Time: 5:30pm
· Location: Cedar Crest
Clothing is available to order through Brad.
- Hunter wanted a few to keep on hand for trail runners
- Need to get orders in as soon as possible
Munns Picnic
- Potential dates: October 16th or 17th
- If 16th might make it a mid afternoon event
- Hunter to confirm
Fun Run at Lake Sherwood
- Thanksgiving
- Norma will call to see if we are on the calendar with club house
- Simple fair coffee, etc.
Membership
- January renewal date
- Continue work on membership gift
- Keep membership details on the Topeka to Auburn entry form
- For anyone paying dues after August 2010 extend membership through end of 2011 with renewal set for January.
- Updates for Newsletter – get items to Becky
Upcoming
Wellness fair – Washburn room in union 11-1:30
Washburn Alum – 9/18Norma, MA and Elaine to help
Combat air –Brad and Marla
Run for a Reason – Norma, MA
Tails on trail – Hunter and Becky
Let’s Help – December race – details pending
2011 Race incentive program
Jared’s idea for race incentive
- Combine races and award points to encourage All club members to participate in events and stay fit
- Could a group of people work on the concept
- Jared will develop concept for next meeting
- Consider tie to next year’s membership or free T2A race entry
- Discussed a membership card that holds race details - to be punched or list out race participation
Misc
- Brad purchased Stamps – Gave some to MA, Becky
- Bank Cards Hunter, Brad, Becky have cards - add Norma
- Bank Statement – Next newsletter should have income vs. expenses statement
- Thank you from Big ShungaRun.
- Becky will look into starting a Facebook page for striders
- Web – solutions to update and keep current
Topeka to Auburn
- Brad has a list attached with tasks – and did prelim assignments
- We will be eliminate the Sr. Masters this year
- Hunter will start with the base list he had from last year for mailing list –
- MA to add to the membership list in separate tab
- T2A/Membership / registration form can go to Norma – Hunter and Norma will work out deposit process
- Use Active.com for registration again
- Will order heavy socks for t2a
- Do some sort of bag – re-cycle like type bags vs. plastic. Will check with local reps to see what some running gear companies have
- Western Associates – (Normal has 82 mugs for prizes) Craig Wright – assistant is Brenda
- Contact Gribbles regarding the event
- Need contact at Crown (hunter got a letter and will let MA know if it contains contact information)
- Color selection – This year will be Green – Becky will bring color choices to next meeting
- Ordered 400 shirts last year – need additional small / x-small
- Fire department – AMR someone needs to call -
- Jared will take this
- need someone at finish line and along course
- Norma will talk to Brent Baker who is a phy assistant
- Check Dr Iliff’s interest
- Buses – Norma will look into buses
- Jared will help with supplies and aid stations
- Topeka High
- Topeka West
- Ask Hayden/ Washburn/ FBC Youth Group and potentially Lawrence Trail Runners to help
- Auburn contacts – Jared will contact John to get information
- Paul will do Race day/Bus coordination
- Becky will touch base with Fairlawn plaza
- Brad and Jared will mark course
- John said he would do set up and tear down race day
- John will take care of finish line
- Pictures – Dick Ross – he is now charging
- Get entry form updated and posted early October: 30,35,40 entry fee
- MA to get copy of instruction sheet from Debbie – Becky may still have if Debbie do
