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September 12, 2010

Sunflower Striders Board Meeting Minutes

September 12, 2010 Meeting Minutes.

Attendees: Norma, Jared, Mary Anne, Becky, Brad, Marla, Hunter, Paul


Labor Your Legs Recap

 

  • Next year-  event will be at the same location – shelter house
  • Send thank you to the McGirrs for Pancakes  (Becky)
  • Make sure we get receipts to Hunter
  • Things to improve on for next year
    • Make it one distance
    • Don’t stress distance perhaps mark multi distances and people can pick
    • Stress that it is not a race but a fun run
    • Post signs for restrooms
  • Over 150 waivers some with multiple names
  • Review supplies MA will inventory supplies at Durall’s (plates are probably low)
  • Becky and Hunter  took pictures at event and will get those posted on web site and  in newsletter

 

 

Kids and Family trail runs on Tuesday nights (Hunter)

·         First run had 6 kids and 10 adults participate

·         Lana will send out notice in e-mail

·         Add to Web site - Newsletter

·         Time: 5:30pm

·         Location: Cedar Crest

 

Clothing is available to order through Brad.

  • Hunter wanted a few to keep on hand for trail runners
  • Need to get orders in as soon as possible

 

Munns Picnic

 

  • Potential dates: October 16th or 17th
  •  If 16th might make it a mid afternoon event
  • Hunter to confirm

 

 

Fun Run at Lake Sherwood

 

  • Thanksgiving
  • Norma will call to see if we are on the calendar with club house
  • Simple fair coffee, etc.

 

Membership

 

  • January renewal date
  • Continue work on membership gift
  • Keep membership details on  the Topeka to Auburn entry form
  • For anyone paying dues after August 2010 extend membership through end of 2011 with renewal set for January.
  • Updates for Newsletter – get items to Becky

 

Upcoming

 

Wellness fair – Washburn room in union 11-1:30

Washburn Alum – 9/18Norma, MA and Elaine to help

Combat air –Brad and Marla

Run for a Reason – Norma, MA

Tails on trail – Hunter and Becky

Let’s Help – December race – details pending

 

 

2011 Race incentive program

 

Jared’s idea for race incentive

  • Combine races and award points to encourage All club members to participate in events and stay fit
  • Could a group of people work on the concept
  • Jared will develop concept for next meeting
  • Consider tie to next year’s membership or free T2A race entry
  • Discussed a membership card that holds race details  - to be punched or list out race participation

 

 

Misc

 

  • Brad purchased Stamps – Gave some to MA, Becky
  • Bank Cards Hunter, Brad, Becky have cards - add Norma
  • Bank Statement – Next newsletter should have income vs. expenses statement
  • Thank you from Big ShungaRun.
  • Becky will look into starting a Facebook page for striders
  • Web – solutions to update and keep current

 

 

Topeka to Auburn

  • Brad has a list attached with tasks – and did prelim assignments
  • We will be eliminate the Sr. Masters this year
  • Hunter will start with the base list he had from last year for mailing list –
  • MA to add to the membership list in separate tab
  • T2A/Membership / registration form can go to Norma – Hunter and Norma will work out deposit process
  • Use Active.com for registration again
  • Will order heavy socks for t2a
  • Do some sort of bag – re-cycle like type bags vs. plastic. Will check with local reps to see what some running gear companies have
  • Western Associates – (Normal has 82 mugs for prizes) Craig Wright – assistant is Brenda
  • Contact Gribbles regarding the event
  • Need contact at Crown (hunter got a letter and will let MA know if it contains contact information)
  • Color selection – This year will be Green – Becky will bring color choices to next meeting
  • Ordered 400 shirts last year – need additional small / x-small
  • Fire department – AMR someone needs to call - 
    • Jared will take this
    • need someone at finish line and along course
    • Norma will talk to Brent Baker who is a phy assistant
    • Check Dr Iliff’s interest
  • Buses – Norma will look into buses
  • Jared will help with supplies and aid stations
    • Topeka High
    • Topeka West
    • Ask Hayden/ Washburn/ FBC Youth Group and potentially Lawrence Trail Runners to help
  • Auburn contacts – Jared will contact John to get information
  • Paul will do Race day/Bus coordination
  • Becky will touch base with Fairlawn plaza
  • Brad and Jared will mark course
  • John said he would do set up and tear down race day
  • John will take care of finish line
  • Pictures – Dick Ross – he is now charging
  • Get entry form updated and posted early October: 30,35,40 entry fee
  • MA to get copy of instruction sheet from Debbie – Becky may still have if Debbie do
New Members

Matt Benaka

Justin Moss

Alisha Francis,

Bill & Reagan Tofflemire

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