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November 2010

Sunflower Striders Board Meeting Minutes

November, 2010 Meeting Minutes.

Attendees: Paul, Jared, Norma, Hunter, Becky, Brad, Marla, Mary Anne

 

 

Thanksgiving Fun Run

·         arrive 7:15

·         Durall’s: Discuss supplies Coffee, Cups, Hot Coco, @ gal’s OJ,

·         Everyone do muffins, couple dozen Bagels

·         Paul / Becky Pastries

·         Collect Canned goods or donations to Let’s help

·         Have Newsletters and entry forms for T2A

·         Promote Christmas Family

 

 

2011 Promotion:

 

·         Jared - brought notes and lead discussion on idea for race promotion

·         Discussion on how best to put the program together. Include races that we sponsor for running or placing or volunteering. Award top 12, draw for a grand prize. Keep it to races and fun run events like T2A, Run for Life, Tails on the Trail, Kaw River, Run for a Reason,  

·         Jared will work to fine tune in time for December Newsletter.

 

 

Misc:

 

RRAC

 

·         Janice W. would like to meet with the club after the Topeka to Auburn. Open items for discussion are:  the state championship, Web site, news letter (nominate our news letter),volunteer  nominations, club activities on Facebook.

 

Newsletter

·         Need details for the news letter by the 28th

·         Adopt family

·         Try color photo

·         RRCA

·         T2A

 

Races:

 

                Let’s help – Pancake feed with Race on Dec 11th

                Law day 5k april 30th

                Run 4 Life – April 9th

Christ the King - may be April 9th

Tails on Trails -1st weekend in Nov

Run for a Reason - Oct

 

 

Timing 2011

               

                In 2011 we will charge for race services:

 

·         Strider members 50 cents an entrant

·         Non Members 1.00 dollar per entrant

·         Invoice – Get copies of Standard Invoice with fillable area to keep with timing equipment so that the invoice can be handed out at each race by the timers.

 

 

Membership

 

·         Members will receive a pair of running socks with membership for 2011 which is due in January

 

 

T2A

 

Updates to task lists

 

Brad and General discussion:

 

·         T2A mailing list – mail to non members ready to go

·         Mailing list down to 750 took out strider members and duplicates

·         Active.com is live

·         Send out free entry to last years winter

·         Got 1500 application printed (white)

·         Shirts are ordered

o    Silver with green

o    Men’s sizes

·         Socks are ordered, 300 for  race

 

·         Help to distribute:

o    Mail to out of  town running stores (Becky)

o    Rebound

·         Awards will be gift certs from Garry Gribbles (discount)

o    Over all 100, 75, 50

o    Masters 75,50,25

·         Everyone should review web pages

·         WIBW – Brad talked to Amy about promoting on air.

·         Packets

o    Rebound donated tote bags

·         Need bibs – 22cents per bib

o    Becky and Brad will check online and at running store

·         Dick Ross will do Photo’s

·         Hyatt- add  to web site – 79$ rate

 

Becky’s update:

 

·         Form ready

·         Signage printing

·         Confirmed with Fairlawn plaza use of the mall for packet pick up (Friday 5-7) and race day

·         Parking to the south by eagle

 

 

Hunter:

 

·         Working out system with Norma. Norma will pick up from PO Box and pass on to Hunter

·         Weekly e-mail to MA for renewals

 

Norma:

 

·         Mugs – waiting for logo on mugs – take out to school on race day

 

Marla:

·         Working on volunteers: Topeka High and West are confirmed.

 

Mary Anne’s update:

 

·         Update of participant instruction posted

·         Finish line refreshments last task

·         Medals ordered $762. To be shipped around Dec 12th

 

 

 

Jared’s Update:

 

·         Waiting on Insurance for Parade permit

·         School Confirmed

·         Church okay with use of  lot

 

Paul’s Update:

 

·         Waiting for Bus confirmation

 

Next Meeting at Bakers Dozen

 

·         December 12th 7pm

New Members

Miguel Arellano
Holly Blick
Anthony Bryan
Scott & Rebecca Cole
Rick Deibert
Patrick Eldringhoff
Joseph Eldringhoff
Michael Erwin
Heather Fay
Shaun Gardner
Ryan Haefke
Ashley Koch
Cassie Madden
Steve McGaughey
Tony Rake
Jory Reedy
Michael Robins
Sean Rutter
Scott Umsheid
James Wabaunsee
Tim Wllingham

 

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