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November 2010

Sunflower Striders Board Meeting Minutes

November, 2010 Meeting Minutes.

Attendees: Paul, Jared, Norma, Hunter, Becky, Brad, Marla, Mary Anne

 

 

Thanksgiving Fun Run

·         arrive 7:15

·         Durall’s: Discuss supplies Coffee, Cups, Hot Coco, @ gal’s OJ,

·         Everyone do muffins, couple dozen Bagels

·         Paul / Becky Pastries

·         Collect Canned goods or donations to Let’s help

·         Have Newsletters and entry forms for T2A

·         Promote Christmas Family

 

 

2011 Promotion:

 

·         Jared - brought notes and lead discussion on idea for race promotion

·         Discussion on how best to put the program together. Include races that we sponsor for running or placing or volunteering. Award top 12, draw for a grand prize. Keep it to races and fun run events like T2A, Run for Life, Tails on the Trail, Kaw River, Run for a Reason,  

·         Jared will work to fine tune in time for December Newsletter.

 

 

Misc:

 

RRAC

 

·         Janice W. would like to meet with the club after the Topeka to Auburn. Open items for discussion are:  the state championship, Web site, news letter (nominate our news letter),volunteer  nominations, club activities on Facebook.

 

Newsletter

·         Need details for the news letter by the 28th

·         Adopt family

·         Try color photo

·         RRCA

·         T2A

 

Races:

 

                Let’s help – Pancake feed with Race on Dec 11th

                Law day 5k april 30th

                Run 4 Life – April 9th

Christ the King - may be April 9th

Tails on Trails -1st weekend in Nov

Run for a Reason - Oct

 

 

Timing 2011

               

                In 2011 we will charge for race services:

 

·         Strider members 50 cents an entrant

·         Non Members 1.00 dollar per entrant

·         Invoice – Get copies of Standard Invoice with fillable area to keep with timing equipment so that the invoice can be handed out at each race by the timers.

 

 

Membership

 

·         Members will receive a pair of running socks with membership for 2011 which is due in January

 

 

T2A

 

Updates to task lists

 

Brad and General discussion:

 

·         T2A mailing list – mail to non members ready to go

·         Mailing list down to 750 took out strider members and duplicates

·         Active.com is live

·         Send out free entry to last years winter

·         Got 1500 application printed (white)

·         Shirts are ordered

o    Silver with green

o    Men’s sizes

·         Socks are ordered, 300 for  race

 

·         Help to distribute:

o    Mail to out of  town running stores (Becky)

o    Rebound

·         Awards will be gift certs from Garry Gribbles (discount)

o    Over all 100, 75, 50

o    Masters 75,50,25

·         Everyone should review web pages

·         WIBW – Brad talked to Amy about promoting on air.

·         Packets

o    Rebound donated tote bags

·         Need bibs – 22cents per bib

o    Becky and Brad will check online and at running store

·         Dick Ross will do Photo’s

·         Hyatt- add  to web site – 79$ rate

 

Becky’s update:

 

·         Form ready

·         Signage printing

·         Confirmed with Fairlawn plaza use of the mall for packet pick up (Friday 5-7) and race day

·         Parking to the south by eagle

 

 

Hunter:

 

·         Working out system with Norma. Norma will pick up from PO Box and pass on to Hunter

·         Weekly e-mail to MA for renewals

 

Norma:

 

·         Mugs – waiting for logo on mugs – take out to school on race day

 

Marla:

·         Working on volunteers: Topeka High and West are confirmed.

 

Mary Anne’s update:

 

·         Update of participant instruction posted

·         Finish line refreshments last task

·         Medals ordered $762. To be shipped around Dec 12th

 

 

 

Jared’s Update:

 

·         Waiting on Insurance for Parade permit

·         School Confirmed

·         Church okay with use of  lot

 

Paul’s Update:

 

·         Waiting for Bus confirmation

 

Next Meeting at Bakers Dozen

 

·         December 12th 7pm

New Members

 

Heiko Detlefsen
Robert Downing
Abi Phelps
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