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August 8, 2010

Sunflower Striders Board Meeting Minutes

August 8, 2010 - Meeting Minutes.

Attendees: Jared, Mary Anne, Norma, Hunter, Brad, Marla, Becky, Debbie


Discussion on Labor your legs:

  • 4 weeks from tomorrow
  • Becky set up RSVP – Have a few responses
  • Prep and access
    • We can get in early Debbie said we have to call the day before (Friday).
    • Debbie she would call.
    • Reservation is from 9-4pm
  • Marla / Becky Registration table.
  • Debbie and MA aid station.
  • Becky has waiver form
    • Had over 150 last year.
    • Becky will make sure we have a contact section plus fill out for a drawing.
    • Bring extra news letters and brochures
    • Question if BCBS is coming
  • Prizes
    • Brad will check with Gribbles to see if they will put stuff up for prizes.
    • Hunter will contribute Gift Cert or something from the Store
    • Everyone should work on Prizes
    • Jared will build display boards
    • Becky will check on socks
    • Norma has a small fuel belt
  • Becky will make signs for washrooms
  • Pictures - Hunter/ Becky/ or anyone who has a camers
  • Run
    • Water outside 2 water
    • Gator Aid 2
    • Announcer for pre-race announcements – bull horn Brad will do. lost kid last year – keep your kids in sight announcement
    • Stagger 5k and 10 k start. Start runners then walkers
  • Check if we could attract some volunteer youth
  • Flyers – Becky will print more
  • Breakfast - Food
    • Lisa’s dad will do pancakes.
    • Norma will organize

Other Events:

  • Wellness fair share table with Washburn running club  - MA and Paul will be there
    • Handed out flyers and news letters for Washburn – can add post
    • Norma will get banners – photo boards 
    • Ask Paul to bring his from Run for Life
    • Put awards and meddles for display
    • Give a membership away
    • Do student memberships –  Free for rest of year if they fill out back of news letter
    • Print out workout schedule  - or do a small poster

Race

  • Rossville – Norma
  • BCBS 10am event
  • 21st at Prison – Christmas in July
  • Sept 4th –  Kaw River Run - trails may not be completed in time –
    • Hunter discussed ideas and contacts to see if we can help participation
    • Sept 6th Labor your Legs
  • Sept - RAB
  • Washburn alumni
  • Combat air – still on
  • Run for a Reason
  • Rescue run
  • Topeka to Auburn – stay on Mara circuit vs state champ
    • Investigate using Raceit. Brad will call to work out details.
    • Finalize form by September.
    • Finishers medals, western associates, Std medal change color
    • Glass mugs work well

Club business:

  • Stuff – from GPRC – Inventory – MA to start list and send out
  • News letter went out with good content and on time – great work! Brad asked if they could do color. Normally it’s 25 cents a page but since we are a steady customer he would do it for 15 cents
    • Discussed doing some in color some in black and white
    • Brad would like to know what the cost difference is
  • MARA rep wants to meet the club. Brad told her about labor your legs /topeka - auburn
  • Next Focus on Youth article -  Avery (Brad),  Topeka High kids  (Hunter)
  • Membership roster
    • List updated want to know how many
    • MA to do membership list and Secretary
    • Discussed Incentive for people who contribute
    • Membership
      • Early membership renewal in January and up 5$ post January
      • Keep with the January 1st renewal –
      • Gift for renewal
        • Thought about giving people something  - car plates – 12.50 don’t know bulk rate.
        • What about a shirt or socks
    • Hunter volunteered his store as a place people could pick up membership items
    • Forward a copy of list to Gribbles – Hunter will send e-mail.
    • Race directors need lists how to contact.
  • Do we know anyone who can update the web
  • Becky will update the web
  • Domain will expire in 2011 – Brad thinks it in the fall
  • Next Meeting Sept 12th

 

New Members

Miguel Arellano
Holly Blick
Anthony Bryan
Scott & Rebecca Cole
Rick Deibert
Patrick Eldringhoff
Joseph Eldringhoff
Michael Erwin
Heather Fay
Shaun Gardner
Ryan Haefke
Ashley Koch
Cassie Madden
Steve McGaughey
Tony Rake
Jory Reedy
Michael Robins
Sean Rutter
Scott Umsheid
James Wabaunsee
Tim Wllingham

 

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