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August 8, 2010

Sunflower Striders Board Meeting Minutes

August 8, 2010 - Meeting Minutes.

Attendees: Jared, Mary Anne, Norma, Hunter, Brad, Marla, Becky, Debbie


Discussion on Labor your legs:

  • 4 weeks from tomorrow
  • Becky set up RSVP – Have a few responses
  • Prep and access
    • We can get in early Debbie said we have to call the day before (Friday).
    • Debbie she would call.
    • Reservation is from 9-4pm
  • Marla / Becky Registration table.
  • Debbie and MA aid station.
  • Becky has waiver form
    • Had over 150 last year.
    • Becky will make sure we have a contact section plus fill out for a drawing.
    • Bring extra news letters and brochures
    • Question if BCBS is coming
  • Prizes
    • Brad will check with Gribbles to see if they will put stuff up for prizes.
    • Hunter will contribute Gift Cert or something from the Store
    • Everyone should work on Prizes
    • Jared will build display boards
    • Becky will check on socks
    • Norma has a small fuel belt
  • Becky will make signs for washrooms
  • Pictures - Hunter/ Becky/ or anyone who has a camers
  • Run
    • Water outside 2 water
    • Gator Aid 2
    • Announcer for pre-race announcements – bull horn Brad will do. lost kid last year – keep your kids in sight announcement
    • Stagger 5k and 10 k start. Start runners then walkers
  • Check if we could attract some volunteer youth
  • Flyers – Becky will print more
  • Breakfast - Food
    • Lisa’s dad will do pancakes.
    • Norma will organize

Other Events:

  • Wellness fair share table with Washburn running club  - MA and Paul will be there
    • Handed out flyers and news letters for Washburn – can add post
    • Norma will get banners – photo boards 
    • Ask Paul to bring his from Run for Life
    • Put awards and meddles for display
    • Give a membership away
    • Do student memberships –  Free for rest of year if they fill out back of news letter
    • Print out workout schedule  - or do a small poster

Race

  • Rossville – Norma
  • BCBS 10am event
  • 21st at Prison – Christmas in July
  • Sept 4th –  Kaw River Run - trails may not be completed in time –
    • Hunter discussed ideas and contacts to see if we can help participation
    • Sept 6th Labor your Legs
  • Sept - RAB
  • Washburn alumni
  • Combat air – still on
  • Run for a Reason
  • Rescue run
  • Topeka to Auburn – stay on Mara circuit vs state champ
    • Investigate using Raceit. Brad will call to work out details.
    • Finalize form by September.
    • Finishers medals, western associates, Std medal change color
    • Glass mugs work well

Club business:

  • Stuff – from GPRC – Inventory – MA to start list and send out
  • News letter went out with good content and on time – great work! Brad asked if they could do color. Normally it’s 25 cents a page but since we are a steady customer he would do it for 15 cents
    • Discussed doing some in color some in black and white
    • Brad would like to know what the cost difference is
  • MARA rep wants to meet the club. Brad told her about labor your legs /topeka - auburn
  • Next Focus on Youth article -  Avery (Brad),  Topeka High kids  (Hunter)
  • Membership roster
    • List updated want to know how many
    • MA to do membership list and Secretary
    • Discussed Incentive for people who contribute
    • Membership
      • Early membership renewal in January and up 5$ post January
      • Keep with the January 1st renewal –
      • Gift for renewal
        • Thought about giving people something  - car plates – 12.50 don’t know bulk rate.
        • What about a shirt or socks
    • Hunter volunteered his store as a place people could pick up membership items
    • Forward a copy of list to Gribbles – Hunter will send e-mail.
    • Race directors need lists how to contact.
  • Do we know anyone who can update the web
  • Becky will update the web
  • Domain will expire in 2011 – Brad thinks it in the fall
  • Next Meeting Sept 12th

 

New Members

Karin Kingsley

Todd & Brandi Gaddis

Jacob & Sheena Schmidtlein

Dan Lara

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